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Corporate Ergonomics and Employee Health

Corporate ergonomics is a consulting model that assesses the fit between the work environment, the employee and the task.

Ergonomics is not only a training topic

Corporate ergonomics work begins with observing the work environment, understanding the employee’s daily workflow and assessing how physical load is distributed within that flow. Instead of a one-off presentation, it is set up as a process in which assessment, adjustment, training and follow-up run together.

The aim is to form an arrangement that supports employees’ physical comfort and continuity of work. The scope of the work is limited to physiotherapy and ergonomics; consulting on the organisation’s commercial, financial or organisational processes is not offered.

Who is it for?

  • Human resources managers
  • Occupational health and safety managers
  • Employee experience managers
  • Administrative affairs and workplace-layout leads
  • Institution and company managers
What do we look at?

The same desk, two different setups

Ergonomics is often not buying new furniture, but arranging the layout of the equipment already at hand. The two frames below show the same desk, the same chair and the same employee.

A man at an office desk leaning toward a laptop placed directly on the desk, his back away from the chair backrest.

Unadjusted setup

The laptop sits directly on the desk; the screen is low, the head leans forward, the back is away from the backrest.

The same desk: the laptop is on a riser, a separate keyboard is in use, the back rests on the backrest, feet on the floor.

Adjusted setup

The screen is on a riser, a separate keyboard and mouse are used, the back rests against the backrest, the feet are on the floor.

The images are illustrative; they do not show a specific organisation’s work environment and carry no result promise.

Scope

Topics the work focuses on

In each organisation, the scope is determined according to the employee profile, the working model and the number of stations to be assessed.

Workstation

The fit of the desk, chair, screen and input devices with the employee and the task.

Sitting arrangement

Sitting behaviour, the need for support and changing position during work.

Physical workload

Static loading, repetitive movements and the distribution of load during the day.

Break organisation

Work–break organisation and placing active breaks into the workflow.

Employee training

Practice-oriented ergonomics training specific to the organisation and the employee profile.

Ergonomic risk

Identifying and prioritising observed ergonomic risks.

Follow-up

Re-assessment and process follow-up after adjustments.

Reporting

Reporting findings and recommendations to the organisation in writing.

Process

A five-stage consulting model

The stages follow one another; scope and duration are determined according to the organisation’s need.

  1. Needs Analysis

    The work begins with understanding the organisation’s own conditions. How many people do which work, how long employees stay at a desk during the day, which departments are exposed to similar physical loading, and which complaints are frequently raised in the organisation are discussed together with the organisation’s representatives. Office layout, the variety of furniture and equipment in use, the remote-work ratio and the existing break arrangement are recorded at this stage. In this way, which areas the assessment will focus on, and at what depth, are determined according to the organisation’s real need.

  2. Assessment

    Workstations and work habits are assessed from an ergonomic perspective on site, or online for organisations with remote employees. Physical layout elements such as desk height, chair settings, screen position, keyboard and mouse placement, laptop use and reach distance to frequently used objects are considered together with sitting behaviour, how often position is changed, static loading and repetitive movement patterns. The assessment is not made to diagnose the person, but to describe the fit between the employee and the work environment. The observations obtained are grouped and interpreted by department and task type.

  3. Adjustment and Recommendations

    Workable adjustment recommendations are prepared for the mismatches seen in the assessment. Recommendations are gathered under rearranging the workstation, using existing furniture and equipment correctly, considering additional support elements where needed, adjusting work behaviour and changing position, and reviewing work–break organisation. Each recommendation is prioritised with the organisation’s current resources and work pattern in mind; matters that can first be addressed through settings and arrangement are separated out. In this way, the organisation sees clearly where it should begin.

  4. Training

    Training for employees is adapted to the organisation and the employee profile. Instead of a general presentation, content is prepared that proceeds from the findings that stood out in the assessment and covers recognising one’s own station, adjusting settings to one’s own measurements, changing position during the day and building an active-break habit. The training conveys basic information on musculoskeletal health in plain language and shows what the employee can change in their own work pattern and how. A separate briefing can be planned for managers on what can be followed at team level.

  5. Follow-up and Reporting

    After the adjustments have been applied, a re-assessment is made and the changed situation is recorded. Which recommendations have been put into practice, in which areas the fit has improved and which topics remain a priority are considered comparatively. The process is documented in a Corporate Ergonomics Assessment Report that contains the organisation’s own findings; the report includes both the current situation and a follow-up plan for the next steps. In this way, the ergonomics work ceases to be a one-off event and becomes an ongoing topic the organisation can follow.

Deliverable

Corporate Ergonomics Assessment Report

At the end of the process, a written report presenting findings and recommendations together is sent to the organisation.

  • A summary of the current state of the organisation’s work environment
  • Ergonomic risk topics observed during the assessment
  • Assessment of workstations in terms of ergonomic fit
  • Findings that stand out at department and task-type level
  • Ranking of priority improvement areas
  • Recommendations on equipment use and layout
  • Recommendations on work behaviour and changing position
  • Work–break organisation and active-break recommendations
  • Recommended content topics for employee training
  • Re-assessment and follow-up plan

The content of the report is formed from the organisation’s own data. Sample rates, measurement results or reference-organisation information are not shared on this page.

Service topics

Areas of work

Corporate consulting can be carried out through one or more of the topics below, according to need.

Office Ergonomics

Assessing the physical setup of the office environment together with work habits.

Workstation Analysis

A detailed assessment of desk, chair, screen and input devices for the person and the task.

Employee Training

Practice-based ergonomics and employee-health training prepared from the organisation’s own findings.

Health Guide

Informational content on ergonomics

Health guide
Ergonomics

What Is an Active Break? Changing Position at a Desk

An active break is a short interval that changes position and movement. We explain how it differs from a passive break, how often to take one, and what to do in 1–3 minutes.

Corporate contact

Let us define your organisation’s need together

Once the number of employees, the working model and the priority topics are clear, a scope and process proposal is prepared.

Corporate Contact FormConsulting Model